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Title
Text copied to clipboard!General Affairs Staff
Description
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We are looking for a dedicated General Affairs Staff member to manage and oversee the daily administrative and operational functions within our organization. This role is crucial in ensuring smooth office operations, supporting various departments, and maintaining a productive work environment. The ideal candidate will be organized, proactive, and capable of handling multiple tasks efficiently. Responsibilities include managing office supplies, coordinating maintenance and repairs, organizing company events, handling correspondence, and supporting human resources with onboarding and employee welfare activities. The General Affairs Staff acts as a liaison between different departments and external vendors, ensuring effective communication and timely resolution of issues. This position requires strong problem-solving skills, attention to detail, and the ability to work independently as well as part of a team. Candidates should be familiar with office management software and have excellent interpersonal skills. This role offers an excellent opportunity to contribute to the overall efficiency and success of the company by maintaining a well-organized and supportive office environment.
Responsibilities
Text copied to clipboard!- Manage daily office operations and administrative tasks
- Coordinate maintenance and repair of office facilities
- Order and maintain office supplies inventory
- Organize company events and meetings
- Handle incoming and outgoing correspondence
- Support human resources with onboarding and employee welfare
- Liaise with vendors and service providers
- Maintain office records and documentation
- Assist in budgeting and expense tracking
- Ensure compliance with company policies and procedures
Requirements
Text copied to clipboard!- Proven experience in office administration or general affairs
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency with office software (e.g., MS Office, email platforms)
- Ability to work independently and as part of a team
- Problem-solving mindset and attention to detail
- High school diploma or equivalent; further education is a plus
- Ability to handle confidential information with discretion
- Flexibility to adapt to changing priorities
- Basic knowledge of budgeting and expense management
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience in office administration?
- How do you prioritize multiple tasks in a busy work environment?
- What software tools are you proficient in for managing office tasks?
- How do you handle confidential or sensitive information?
- Describe a time when you resolved a workplace issue independently.
- How do you ensure effective communication between departments?
- What strategies do you use to maintain office supplies and inventory?
- How comfortable are you organizing company events or meetings?
- Can you provide an example of supporting HR functions in your past roles?
- How do you stay organized and manage your time effectively?
